IMG Facility Request Form

Please complete the form below.

Name of Event or Meeting *
Department Making Request *
Proposed Start Date Proposed Start Date * / MM / DD YYYY
Proposed Start Time Proposed Start Time * : HH MM AM/PM
Proposed Finish Date Proposed Finish Date * / MM / DD YYYY
Proposed Finish Time Proposed Finish Time * : HH MM AM/PM
If your request has reoccurring dates and/or times, please list them here:
Estimated daily attendance/participants for meeting or event? (required field) *
Will you be needing any special configuration set-up? (tables, chairs, tents, stanchions, etc.) - please email [email protected] with details. *

Will you be needing any special configuration set-up? (tables, chairs, tents, stanchions, etc.) - please email [email protected] with details. Yes No
Will you be needing any special A/V set-up? - please email [email protected] and cc [email protected] with details. *

Will you be needing any special A/V set-up? - please email [email protected] and cc [email protected] with details. Yes No
Will you be needing any special computer set-up or assistance from the IT Department? - please email [email protected] with details. *

Will you be needing any special computer set-up or assistance from the IT Department? - please email [email protected] with details. Yes No
FIELD HOUSE RESERVATIONS:

Please check the box(es) of the facility or facilities you are requesting.
Checkboxes

Checkboxes Summit Conference Room (East & West - Full Room - 50 seat) East Summit Only (40 seats) West Summit Only(40 seats) Pinnacle Conference Room (Sales meetings only, approval is required - 8 seats) Other Other

Please select 1 or more options.
IMG STADIUM RESERVATIONS:

Please note - all stadium reservations are subject to approval.
Please check the box for the facilities you are requesting.

Please check the box for the facilities you are requesting. All Facilities, or check the following applicable entries if only using particular areas of the stadium Field or Track only Concessions 3rd Floor (Fawley Bryant & Tandem Suites) Videoboard (Jumbotron) West press box (media) Legends Quad (Courtyard)

Arrangements must be made with the Track & Field program for any/all stadium facility usage during program/practice hours.

All requests for stadium usage must go through an approval process prior to reservation being confirmed. Please allow sufficient time for the space to be approved.
FIELD LIGHTS:

IMG STADIUM/BASEBALL/LACROSSE TURF
Football Stadium Field Baseball Stadium Field Lacrosse Turf Field Soccer Stadium Field
Proposed Start Time Proposed Start Time : HH MM AM/PM
Proposed Finish Time Proposed Finish Time : HH MM AM/PM
TEAM BUSINESS RESERVATIONS:

Please note - all Team Business reservations are subject to approval.
Team Business Building:

Team Business Building: Locker Room 101 Meeting Room 201 Locker Room 102 Meeting Room 202 Locker Room 103 Meeting Room 203 Locker Room 104 Meeting Room 204

All requests for room usage must go through an approval process prior to reservation being confirmed. Please allow sufficient time for the space to be approved.
Team Business - Start Date Team Business - Start Date / MM / DD YYYY
Team Business - Start Time Team Business - Start Time : HH MM AM/PM
Team Business - End Date Team Business - End Date / MM / DD YYYY
Team Business - End Time Team Business - End Time : HH MM AM/PM
SPORT FIELD/COURTS RESERVATIONS

Please contact the program director or program manager directly to reserve the fields or courts.
SPORT FIELDS/COURTS:
Please check the box of the facility or facilities you are intending to use.

SPORT FIELDS/COURTS:
Please check the box of the facility or facilities you are intending to use. Football Practice Fields Lacrosse Turf Field Baseball Fields Soccer Fields Basketball Courts Tennis Courts Covered Turf Indoor Athletic Complex (West Dome) - approval is required

Please contact the program director or program manager directly to reserve the fields or courts. The Indoor Athletic Complex (West Dome) requires approval from the VP of Operations and VP of Athletics.
CAMPUS CENTER/CLUBHOUSE:
Please email the F&B manager with details ([email protected]) to reserve the noted spaces.

CAMPUS CENTER/CLUBHOUSE:
Please email the F&B manager with details ([email protected]) to reserve the noted spaces. Campus Center - Private Dining Room #1 Campus Center - Private Dining Room #2 Clubhouse - Side Dining Room (east campus)
EAST CAMPUS RESERVABLE LOCATIONS:
Please check the box of the facility you are requesting.

EAST CAMPUS RESERVABLE LOCATIONS:
Please check the box of the facility you are requesting. Executive Board Room (located in Adult Tennis Bldg.)

Any locations that are not listed cannot be reserved using this form. Please contact the appropriate department to reserve. Admin Bldg conference rooms are reserved through the assistants for the Co-Managing Directors
OTHER FACILITIES:
Please check the box of the facility you are intending to use.

OTHER FACILITIES:
Please check the box of the facility you are intending to use. Academic Center Patio Ascender Courtyard Pool

Please coordinate the use of the Academic Center Patio with Chris Locke. Please coordinate the use of the Courtyard Pool with Melanie Cabassol if scheduling after program hours or on weekends.
Please list any other facilities that may be affected or you have reserved that is not listed on this form.
IMPORTANT - will there be changes to the current room set up (i.e. removal of furniture, additional furniture added, etc.) *

IMPORTANT - will there be changes to the current room set up (i.e. removal of furniture, additional furniture added, etc.) Yes No
IMPORTANT - will food or drinks be served at the reserved location by either IMG F&B or an outside vendor? *

IMPORTANT - will food or drinks be served at the reserved location by either IMG F&B or an outside vendor? Yes No
Name of person submitting form Name of person submitting form * First Last
Email *
Contact Number Contact Number - ### - ### ####
Today's Date Today's Date * / MM / DD YYYY
Please check the box that your sport/department director has agreed to this request. *

Please check the box that your sport/department director has agreed to this request. Sport/Department Director Approval
Sport/Department Director's Name Sport/Department Director's Name * First Last
If you have additional details about this request please attach them.

Attach Files
Additional Operational support needed: please check the box or boxes of the department(s).

Additional Operational support needed: please check the box or boxes of the department(s). Campus Safety Housekeeping/Accommodations F&B/Catering Hospitality Maintenance Grounds IT (computer assistance) AV (audio/visual) Access Control Property Managers Transportation (Add'l Trams/Route Changes)
Your facility request will be processed as soon as possible. Your request will be reserved in the order it was submitted.

PLEASE NOTE: All requests will be reviewed for availability and approval from the appropriate departments. You will be notified if the request is denied or of any conflicts. A confirmation will be sent when the request is approved and the reservations are in the system.

IMG Facility Request Form

IMG Facility Request Form

FIELD HOUSE RESERVATIONS: Please check the box(es) of the facility or facilities you are requesting.

IMG STADIUM RESERVATIONS: Please note - all stadium reservations are subject to approval.

FIELD LIGHTS: IMG STADIUM/BASEBALL/LACROSSE TURF

TEAM BUSINESS RESERVATIONS: Please note - all Team Business reservations are subject to approval.

SPORT FIELD/COURTS RESERVATIONS Please contact the program director or program manager directly to reserve the fields or courts.

FIELD HOUSE RESERVATIONS:

Please check the box(es) of the facility or facilities you are requesting.

IMG STADIUM RESERVATIONS:

Please note - all stadium reservations are subject to approval.

FIELD LIGHTS:

IMG STADIUM/BASEBALL/LACROSSE TURF

TEAM BUSINESS RESERVATIONS:

Please note - all Team Business reservations are subject to approval.

SPORT FIELD/COURTS RESERVATIONS

Please contact the program director or program manager directly to reserve the fields or courts.